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FAQs


1. What purposes or projects will Cook Medical consider supporting?

Cook Medical will consider requests for charitable donations, educational grants, research projects, or product donations that fit into one of the following classifications:

  • Charitable programs
    • Patient education and disease awareness
    • Medical care for underserved patients in underdeveloped countries
  • Educational programs
    • Accredited fellowship and residency programs at educational institutions
    • Conference grants to educational institutions or professional societies for healthcare-professionals-in-training
    • Professional medical society meetings
    • Third-party educational conferences

Cook Medical is interested in the following therapeutic and diagnostic areas:

  • Aortic Intervention
  • Critical Care
  • Endoscopy
  • Interventional Radiology
  • Lead Management
  • Otolaryngology/Head and Neck Surgery
  • Reproductive Health
  • Peripheral Intervention
  • Surgery
  • Urology

2. What's the difference between charitable donations, grants, and sponsorships?

The industry developed a glossary as the standards for interacting with healthcare professionals became more specific and more established:

  • Charitable Donations: Monetary or in-kind donations may be requested for programs that serve charitable purposes, such as medical care for underserved patients, or patient or public education. Donations must be for bona fide charitable purposes and can be made only to charitable organizations or other non-profit entities with bona fide charitable and/or philanthropic purposes.
  • Educational grants: Educational grants may be requested by institutions for accredited fellowship programs or medical conference attendance for their own healthcare-professionals-in-training (interns, fellows, residents, medical students, and nursing students). Educational grants may also be requested for educational programs such as hands-on workshops that are not restricted to the requesting organization’s own professional staff “who are not in training.”
  • Research grants: Cook Medical is not currently accepting research grant applications. Please refer to this website for updates.
  • Sponsorships: A sponsorship is a payment or in-kind support provided to a third party in exchange for advertising or promotional opportunities for the company (for example, a company exhibit at a third-party program).

3. What does "third party" mean?

A third-party program is a bona fide, independent healthcare-related educational, scientific, business, and/or policymaking conference, meeting, or event put on by a third party other than a company. This term includes programs that are accredited to provide continuing education credits and programs that are not accredited.

A third-party program organizer is an entity that organizes and/or oversees the development of the third-party program, including the selection of presenters, attendees, topics, materials, and methods. A third-party program organizer could include, for example, a healthcare professional society, institution, or association; a medical trust fund, a continuing education provider, or a hospital or other healthcare entity.

4. Who should I contact if I have an opportunity for exhibit space or a corporate sponsorship that includes benefits to Cook?

Fee-for-service requests are completely different than requests for charitable donations or grants. This type of commercial transaction involves Cook Medical paying fair market value for a service or item(s) it receives in return. These fee-for-service arrangements are outside the scope of the Cook Charitable Donations & Grants Review Board. Please direct inquiries about fee-for-service requests to the Global Cook Events team at Events@CookMedical.com.

5. Which application do I use?

Charitable Requests

  • Charitable Programs Application: This application is for programs that benefit the public, such as patient education, medical care for underserved patients, disease awareness, or events in which proceeds are intended for charitable purposes. It is not for healthcare professional education.
  • Cook Medical Product Donations for Charitable Programs Application: This application is used for requesting products for a charitable mission. It is not for healthcare professional training at a conference workshop.

Educational Grants

  • Fellowships Program Application: The request must come from the educational institution that is running the fellowship and residency program, not from the attending fellow.
  • Conference Grants for HCPs-in-Training Application: The request must come from the educational institution or professional society that is responsible for the selection of the healthcare professional(s)-in-training who would receive the grant, not from the individual seeking such a grant.
  • Third-Party Educational Conferences Application: The request is for a grant for third-party educational conferences, seminars, or professional society meetings. Cook Medical is not permitted to sponsor educational conferences or programs that are organized by a healthcare institution that restricts attendance to its own healthcare professionals who are not in training. For example, sponsorship of grand rounds is not permitted. Grants cannot be used to pay for exhibit fees or other fee-for-service arrangements.
  • Cook Medical Product Donations for Third-Party Educational Application: The request is for grants for Cook Medical products to be used at third-party educational conferences, workshops, or programs for healthcare professionals where the program content is not controlled by Cook Medical.

Research

  • Research Grant Application: Cook Medical is not currently accepting research grant applications. Please refer to this website for updates.

6. What about grants for grand rounds or in-house programs?

Cook Medical is only able to provide product training on Cook Medical products.

7. How long does the review process take?

Give us as much time as possible to consider your request. We require that completed applications be received 60 days prior to the start date of the event for the review process. The review process cannot begin until the application is signed by the requestor and all required documents are submitted.

8. Who do I contact with questions?

Contact your regional grants administrator. Do not contact your Cook Medical sales representative.

Teresa Collins
North and South America (Americas)
Phone: 800.468.1379 ext:102034
Fax: 812.336.9244
E-mail Address: Grants@CookMedical.com »

Denise Wallace
Asia-Pacific (APAC)
Phone: +61 7 3434 6433
Fax: +61 7 3841 1288
E-mail Address: GrantsAPAC@CookMedical.com »

Sara Abanto
Europe, Middle East and Africa (EMEA)
Phone: +353 61 250672
Fax: +353 61 334441
E-mail Address: GrantsEMEA@CookMedical.com »

9. Will Cook Medical provide charitable donations, grants, or product donations for past events?

No, we cannot provide support for events that have already occurred.

10. Why can't I just ask my Cook Medical representative for a grant?

To separate sales from our grant process, all Cook Medical sales representatives and marketing staff are removed from the final decision. The final decision is made by the Cook Charitable Donations & Grants Review Board.

11. What happens if I don't have all of the required documentation?

The regional grants administrator will ask the contact person listed on the application for the missing documentation or information. The documentation we require is based on applicable laws, and the application will be closed if the contact person does not respond to our request.

12. How do I submit my application?

Find the application appropriate for your request. Download the PDF form. Complete all required information and click the “submit” button for your region at the bottom of the form. You may also fax your application and required documents to the regional grants administrator.

If you have questions about the process, contact your regional grants administrator as soon as possible.

13. What is the process once the application has been submitted?

The regional Cook Charitable Donations & Grants Review Board (CDGRB) administrator reviews the application for completeness and responds to the requestor. If the application is not complete, it cannot be accepted.

When the application is complete, the administrator enters the request into our donation database, beginning the 60-day review period. Our goal is to have an answer within 60 days of receipt of the complete application to allow the requestor to seek support elsewhere, should that be necessary.

Once the request is logged in for tracking and transparency, the administrator obtains guidance from within the company, as necessary. The application is then sent to the CDGRB, which is composed of non-sales-and-marketing employees to evaluate and make a final decision. The administrator will notify the requestor of the decision.

14. If I'm a practicing physician, will Cook pay for me to attend an educational meeting or conference?

Industry standards do not allow this.

15. Why is there a controversy over "restricted" and "unrestricted" grants?

The controversy is a matter of semantics. When grant requestors use the term “unrestricted,” they typically mean that the industry will not control how grant funds are used. From the industry perspective, any grants awarded must be “restricted” to the use designated by the requestor. In the Cook Medical program, the requestor designates a use and that is the only use that is reviewed and approved for a charitable donation or grant.

Cook is required to review specific requests against industry standards when awarding donations and grants to recipients. The recipients of the donations or grants are then required to use the funds for the purpose that was stated in their application, supported with the documentation they provided that was approved by Cook’s Charitable Donations & Grants Review Board.

Recipients cannot deviate from the purpose of the request. (It is not Cook Medical’s intent to otherwise control the use of the funds.) In other words, there can be no “unrestricted” open funds available for any random use. The Sunshine or “Open Payments” laws make it essential for the industry donor to know specifically how the funds will be used.

16. Why can't we request one grant for educational purposes (to be determined later) for the upcoming academic year and avoid submitting multiple applications throughout the year?

For the same reasons we cannot fund unrestricted grants. The request must be for a specific purpose described at the time of application. This information is required for accurate transparency reporting.

17. What happens if the letter of agreement is not signed and/or returned to Grants@CookMedical.com or the regional administrator before the start of the project?

The signed letter of agreement MUST be returned to Grants@CookMedical.com or the regional administrator before the start of the event. If this does not occur, the payment or product will not be released and the request will be closed.

18. How do I check the status of my grant request?

Contact your regional grants administrator. Do not contact your Cook Medical sales representative.

Teresa Collins
North and South America (Americas)
Phone: 800.468.1379 ext:102034
Fax: 812.336.9244
E-mail Address: Grants@CookMedical.com »

Denise Wallace
Asia-Pacific (APAC)
Phone: +61 7 3434 6433
Fax: +61 7 3841 1288
E-mail Address: GrantsAPAC@CookMedical.com »

Sara Abanto
Europe, Middle East and Africa (EMEA)
Phone: +353 61 250672
Fax: +353 61 334441
E-mail Address: GrantsEMEA@CookMedical.com »

19. Why does a request for product donations or a grant from a healthcare professional—which can include institutions and organizations—have to be approved by the Cook Charitable Donations & Grants Review Board (CDGRB)?

For the following reasons:

  • To allow the Cook Charitable Donations & Grants Review Board (CDGRB) to use objective criteria, current industry standards, and Cook policies to determine the appropriateness of the request.
  • The team’s review ensures transparency in the relationships between Cook Medical, CME providers, and healthcare professionals.
  • The review allows Cook Medical to track donations in order to fulfill our disclosure requirements from various government entities.

20. What happens if our event is cancelled, the fellow can't attend the training, the grant cannot be used for the approved purpose, or there is money left over?

If an event is cancelled, the grant must be returned. Contact your regional grants administrator for instructions on how to return the grant. If you have money left over and would like to use it for something else, this may be permissible if the money will be used for the same purpose that was indicated on the original request. Contact your regional grants administrator with details about the situation to see if this is an option. This will ensure transparency.